Membership Guide

MEMBERSHIP GUIDE – High Weald Beekeepers Association

  1. The membership year runs from the 1st October to 30th September.
  2. Membership fees will be shown on the current Membership Application.
  3. Membership fees are due on the 1st of October each year. After 6 weeks from this date membership with both the High Weald Beekeepers’ Association (HWBKA) and the British Beekeepers Association (BBKA) will be cancelled.
  4. Reminders for renewal will be sent out during September each year. New members should be aware that this applies to them too regardless of when in the year they joined the Association.
  5. All Bee Disease Insurance (BDI) will expire on the 31st of December in that membership year. If members have not renewed by that date they will not be covered for disease risks after the 31st December. Any membership renewed after the 31st of December will have a lapse of 40 days before the BDI becomes active.
  6. Late payment of membership fees will be subject to a £5 re-joining fee, which will be payable at the time of renewal.
  7. Payment may be made by cheque or direct bank transfer. (N.B. HWBKA no longer accepts payment by Standing Order.)
  8. FULL MEMBERSHIP:
    Full Membership entitles the member to attend and take part in all HWBKA activities, AGM/EGMs, educational and social events. Each Full Member will also be registered with the BBKA and be entitled to attend and vote at the annual BBKA AGM and any other event organised by them. They will also receive the magazine, BBKA News, and BDI for up to 3 colonies (N.B. further colonies may be insured at extra cost). Full Membership also includes the main member’s partner and up to two children under the age of 16 FOR SOCIAL EVENTS ONLY (such as Bee Banter, the Christmas Social etc. - please check if you are unsure). Only the Full Member has membership of the BBKA. Voting rights during HWBKA AGM/EGMs are for the Full Member only.

  9. PARTNER MEMBERSHIP:
    Partner Membership entitles a Full Member’s partner or relative, living at the same address, to full membership of HWBKA and the BBKA together with all BBKA voting rights. Please note that the Partner Member will not receive a copy of the BBKA magazine (there is one copy per household) and there is no BDI cover with this membership. If the Partner Member has colonies attributed to their membership, then they will need to be covered by additional BDI if both the Full Member and Partner Member have more than a total of 3 colonies. An electronic copy of the Wealden Apiarist is included. Partner Membership includes full voting rights at the HWBKA AGM/EGMs. There can only be one Partner Member per household.

  10. JUNIOR MEMBERSHIP:
    Junior Membership entitles a young person under the age of 18 to membership of the HWBKA and the BBKA (but not voting rights of the BBKA), BDI for up to 3 hives (N.B. further colonies may be insured at extra cost) and the BBKA magazine and Wealden Apiarist. Junior Membership includes the right to vote at HWBKA AGM/EGMs.

  11. ASSOCIATE/SOCIAL MEMBER:
    Associate / Social Members are entitled to attend all HWBKA events and will receive a copy of the Wealden Apiarist only. This is for people who are either already a member of the BBKA through another County Association, or those without bees who wish to join us and learn more. There are no HWBKA AGM/EGM voting rights with this membership.

  12. BEE DISEASE INSURANCE
    BDI runs from 1st January to 31st December. Full and Junior Membership includes BDI for up to 3 hives. Should a member have more than 3 colonies (or hives) then an additional premium will need to be paid. Members should have insurance to cover ALL hives/colonies, including nuclei. Failure to insure the full number of hives/colonies will render any claim invalid. Additional insurance can be purchased at any time by contacting the Treasurer. Partner Membership does not include any BDI. Full details of BDI cover can be found on the BBKA Website. A summary of cover is printed on members BDI certificates. All BDI certificates are sent electronically and should be kept safely/printed out and produced in the event of a claim.

  13. EVENTS and MEETINGS
    As a group the HWBKA holds regular meetings and events around the subject of beekeeping. Regular talks, apiary visits, social meetings and practical demonstrations are held throughout the year. Most of these are free, but some may carry a small fee to cover materials or speakers.

  14. HIRE of EQUIPMENT and LIBRARY
    Membership allows the hire of certain items of equipment from the association for a small fee and refundable deposit (e.g. honey extractor), and also to borrow books from the HWBKA library for a deposit.

  15. APIARY and TRAINING
    The HWBKA has an apiary site which is available for members to use, by prior arrangement with the apiary Manager, as a temporary ‘out apiary’ to facilitate moving bees in the active season. The Association runs a course for beginners each year as well as sessions for improvers. A 'Topical Tips' email is sent to all members at various times during the active season to remind members of important activities that should be done.

  16. COMMUNICATIONS
    In order to keep costs and time to a minimum most communications are done by email. Please ensure that the Treasurer, Secretary, or Events Secretary, is informed of any change of email address. Without this we cannot keep members up to date.

  17. DATA PROTECTION and PRIVACY
    Members details will be held on computer and may be distributed to committee members of the HWBKA for communication between members. Details will also be passed to the BBKA and also the Animal and Plant Health Agency's (APHA) National Bee Unit (BeeBase) to validate BDI and public liability insurance and also so that members can receive the BBKA magazine. This will also enable the Seasonal Bee Inspector to contact members with information regarding potential outbreaks or bee related issues. Please note that in the event of a major disease outbreak (Hive Beetle etc) any members who have opted out of BeeBase are required to give their details by law and we will have to pass them onto the Bee Inspector.The data you provide will be used by HWBKA for the administration of your membership; the communication of information, and the organisation of events. Additionally, we provide your data to our parent associations, the British Beekeepers' Association (BBKA) and the Sussex Beekeepers' Association (SBKA) for their legitimate use as a membership organisation representing Honeybees and Beekeepers. Full details of our Privacy Policy can be seen or downloaded at:
    http://hwbka.org.uk/privacy-policy/
    http://hwbka.org.uk/wp-content/uploads/2018/05/HWBKA_Privacy_Notice.pdf
  18. MEMBERSHIP FEE INCREASES
    The Committee of the HWBKA reserve the right to increase the membership fee for new members or at renewal for existing members, should at any time, the BBKA or the BDI raise their fees. Only proposed increases in the portion of the membership fee due to the HWBKA will be put to the AGM for voting.

Updated: May 2018

This document is also downloadable as a printable pdf from here Membership Guide-2017-2018

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